Secretary

Desirable Attributes:

The Secretary should:

 be organized

 have computer skills

 be a good communicator

 be able to keep confidential matters confidential.

Specific duties include but are not limited to:

 Maintain court hire schedule

 Maintain Club member records

 Maintain records of the Committee and ensure effective management of Club's records

 Manage Minutes of Committee meetings, including either recording the Minutes or ensuring the Minutes Secretary does so, and ensuring minutes are distributed to members shortly after each meeting and no later than 7 days

 Development of the agenda in consultation with other Committee members and distribution prior to the meeting

 Is sufficiently familiar with all current Club documents to note applicability during meetings

 Is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements

 Enable and authorize people to help with the Committee's business. This includes signing a copy of the final approved Minutes and ensuring that the signed copy is maintained

 Ensure that the records of the Club are maintained as required by law and made available when required by authorized persons. These records may include founding documents, lists of Committee members, Committee meeting Minutes, financial reports, and other official records

 The Secretary ensures that official records are maintained of members of the Club and Committee. He / she ensures that these records are available when required for reports, elections, referenda, other votes, etc.

 Ensure that proper notification is given of Committee and Club meetings

 Manage the general correspondence of the Committee except for such correspondence assigned to others

 Help and lead the Committee in providing systematic communication from the Committee to Club members and other relevant stakeholders

 Provide a summary of Committee Minutes for distribution to all Club members via website and noticeboards

 Deal impartially with any concerns of Club members